{"id":1006,"date":"2020-09-08T11:57:40","date_gmt":"2020-09-08T09:57:40","guid":{"rendered":"http:\/\/interstellar.accountable.de\/?p=1006"},"modified":"2026-01-08T12:18:47","modified_gmt":"2026-01-08T11:18:47","slug":"how-when-umsatzsteuervoranmeldung-for-freelancers-2020","status":"publish","type":"post","link":"https:\/\/interstellar.accountable.de\/en\/blog\/how-when-umsatzsteuervoranmeldung-for-freelancers-2020\/","title":{"rendered":"How &#038; when: Umsatzsteuervoranmeldung for freelancers"},"content":{"rendered":"\n<p><strong>As if the annual VAT return wasn\u2019t enough, freelancers also have to submit regular VAT returns throughout the year. This return, called the <i>Umsatzsteuervoranmeldung<\/i> or advance VAT return, must be sent to the <i>Finanzamt<\/i> (tax office) on a monthly or quarterly basis.<\/strong><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But there is no need to panic: These monthly or quarterly VAT returns are not so complicated and can often be completed in just a few minutes. The best thing about them is that you aren\u2019t just paying VAT; you can also reclaim the VAT you paid on business expenses.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But let&#8217;s start from scratch.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">What is Umsatzsteuer?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">In Germany, <\/span><i><span style=\"font-weight: 400;\">Umsatzsteuer<\/span><\/i><span style=\"font-weight: 400;\">, known as value-added tax or VAT in English, is charged on most goods and services. VAT of 19% is usually added to the initial purchase price. A reduced rate of 7% is applied to a small number of goods including books, magazines, and many foods and beverages.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">VAT is charged at all stages of the production process and is passed from business to business, with the end-user being ultimately responsible for paying the additional amount when they purchase the product or use the service.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">However, the business providing such goods or services can\u2019t simply pocket the VAT they have charged. <strong>Any VAT a business collects must be paid to the tax office. This is done via the <\/strong><\/span><strong><i>Umsatzsteuervoranmeldung<\/i>.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Exempt from turnover tax: The <\/span><i><span style=\"font-weight: 400;\">Kleinunternehmer<\/span><\/i><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Not all businesses are required to charge VAT. It can be useful for freelancers to make use of the <\/span><i><span style=\"font-weight: 400;\">Kleinunternehmer, <\/span><\/i><span style=\"font-weight: 400;\">or small business, designation because small businesses are exempt from paying VAT.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You can be considered a <\/span><strong><i>Kleinunternehmer<\/i><\/strong><span style=\"font-weight: 400;\"><strong> if..<\/strong>.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">&#8230;you have not earned more than 25.000 EUR in the previous year<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">&#8230; you do not earn more than 100.000 EUR in the following year<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If this applies to you, you can either apply to become a Kleinunternehmer at the same time you register as self-employed (<\/span><a href=\"https:\/\/interstellar.accountable.de\/en\/blog\/fragebogen-zur-steuerlichen-erfassung-germany\/\"><span style=\"font-weight: 400;\">Fragebogen zur steuerlichen Erfassung<\/span><\/a><span style=\"font-weight: 400;\">) or later, if you prefer.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">\ud83d\udd3d.&nbsp; As a <\/span><i><span style=\"font-weight: 400;\">Kleinunternehmer<\/span><\/i><span style=\"font-weight: 400;\">, you will have less accounting work. And if you have many customers who are private individuals, rather than businesses, then being a <\/span><i><span style=\"font-weight: 400;\">Kleinunternehmer<\/span><\/i><span style=\"font-weight: 400;\"> will give you a competitive advantage. This is because individuals cannot reclaim VAT, so anything they can buy that doesn\u2019t incur VAT is automatically cheaper for them.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">\ud83d\udd3d&nbsp; However, being a <\/span><i><span style=\"font-weight: 400;\">Kleinunternehmer<\/span><\/i><span style=\"font-weight: 400;\"> will be a disadvantage if your business is about to incur a large business expense. In this case, you won\u2019t be able to deduct the VAT on the purchase because you won\u2019t be making VAT returns.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">When should I submit an <\/span><i><span style=\"font-weight: 400;\">Umsatzsteuervoranmeldung<\/span><\/i><span style=\"font-weight: 400;\">?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">When you have to submit the <\/span><i><span style=\"font-weight: 400;\">Umsatzsteuervoranmeldung<\/span><\/i><span style=\"font-weight: 400;\"> will depend on the turnover of your business. Your Finanzamt will let you know whether you need to make monthly or quarterly VAT returns.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">In both cases, the return must be submitted digitally, ie. via the Finanzamt\u2019s <\/span><a href=\"https:\/\/www.elster.de\/eportal\/start\"><span style=\"font-weight: 400;\">ELSTER tax portal<\/span><\/a><span style=\"font-weight: 400;\">, by the 10th of the following month. For example, if you have to file a monthly return, the return for June will be due on 10 July. However, if the filing date is a public holiday or falls on a weekend, the deadline is automatically extended to the next working day.&nbsp;<\/span><\/p>\n\n\n\n<p><b>\ud83d\udca1 Accountable Tip<\/b><span style=\"font-weight: 400;\">: If this deadline is too short for you, you can apply for a permanent deadline extension. This extends the deadline by an additional month. In our example, you would not have to submit the <\/span><i><span style=\"font-weight: 400;\">Umsatzsteuervoranmeldung<\/span><\/i><span style=\"font-weight: 400;\"> for June until 10 August.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">How do I make my <\/span><i><span style=\"font-weight: 400;\">Umsatzsteuervoranmeldung<\/span><\/i><span style=\"font-weight: 400;\">?<\/span><\/h2>\n\n\n\n<p><strong>The <i>Umsatzsteuervoranmeldung<\/i><\/strong><span style=\"font-weight: 400;\"><strong> is much less complicated than the annual VAT return<\/strong>. Apart from the usual information, such as your tax number and contact details, you only need to fill in the income you earned in the given period.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">While you\u2019re there, you can also reclaim any VAT you have paid as part of your <\/span><a href=\"https:\/\/kannichdasabsetzen.accountable.de\/en\"><span style=\"font-weight: 400;\">business expenses<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Once you have entered your income and expenses, the amounts are directly offset against each other at the end of the VAT return. You will then pay the difference to your local <\/span><i><span style=\"font-weight: 400;\">Finanzamt<\/span><\/i><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Do I need to pay VAT on income from abroad?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">As freelance work moves increasingly online, many more freelancers have clients outside Germany. Whether you have to pay VAT on income from abroad depends on the country in which your customer is located.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You do not need to charge VAT for any work you do for clients who are located within the European Union. If you are making use of this exemption, which is called the &#8220;Reverse Charge Procedure&#8221;, you must refer to the procedure on the invoice.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">For work performed for clients in countries outside the EU, it will depend on whether the country in question has a tax treaty with Germany.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">\ud83d\udca1<\/span><b> Tip from Accountable<\/b><span style=\"font-weight: 400;\">: If you are unsure about the billing, you can also <\/span><a href=\"https:\/\/interstellar.accountable.de\/en\/download\/\"><span style=\"font-weight: 400;\">use our free billing tool in the app<\/span><\/a><span style=\"font-weight: 400;\">. It will automatically enter the correct VAT rate depending on where your customer is located.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Do I need an <\/span><i><span style=\"font-weight: 400;\">Umsatzersteuer-ID<\/span><\/i><span style=\"font-weight: 400;\">?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">If your business is active in other European countries, you should have an <\/span><i><span style=\"font-weight: 400;\">Umsatzersteuer-ID<\/span><\/i><span style=\"font-weight: 400;\"> (VAT ID). Only those who have this number can offer their work without charging VAT to clients across the EU.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You can apply for an <\/span><i><span style=\"font-weight: 400;\">Umsatzersteuer-ID<\/span><\/i><span style=\"font-weight: 400;\"> when registering your business, or later online via the <\/span><a href=\"https:\/\/www.bzst.de\/DE\/Unternehmen\/Identifikationsnummern\/Umsatzsteuer-Identifikationsnummer\/umsatzsteuer-identifikationsnummer_node.html\"><span style=\"font-weight: 400;\">Federal Central Tax Office website<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As if the annual VAT return wasn\u2019t enough, freelancers also have to submit regular VAT returns throughout the year. This return, called the Umsatzsteuervoranmeldung or advance VAT return, must be sent to the Finanzamt (tax office) on a monthly or quarterly basis. But there is no need to panic: These monthly or quarterly VAT returns [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":1007,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_themeisle_gutenberg_block_has_review":false,"footnotes":""},"categories":[27,181],"tags":[321,323],"class_list":["post-1006","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-important-things-to-know","category-vat","tag-tax-returns","tag-vat"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How &amp; when: Umsatzsteuervoranmeldung for freelancers | Accountable<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How &amp; when: Umsatzsteuervoranmeldung for freelancers | Accountable\" \/>\n<meta property=\"og:description\" content=\"As if the annual VAT return wasn\u2019t enough, freelancers also have to submit regular VAT returns throughout the year. 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