{"id":1018,"date":"2020-09-21T15:18:32","date_gmt":"2020-09-21T13:18:32","guid":{"rendered":"http:\/\/interstellar.accountable.de\/?p=1018"},"modified":"2023-04-27T10:55:06","modified_gmt":"2023-04-27T08:55:06","slug":"7-mistakes-to-avoid-when-starting-out-as-a-freiberufler-in-berlin","status":"publish","type":"post","link":"https:\/\/interstellar.accountable.de\/en\/blog\/7-mistakes-to-avoid-when-starting-out-as-a-freiberufler-in-berlin\/","title":{"rendered":"7 mistakes to avoid when starting out as a Freiberufler in Berlin"},"content":{"rendered":"<p><strong>Working as a <i>Freiberufler<\/i> \u2013 or freelancer \u2013 in Berlin means diving head-first into the creative capital. But it also means getting your head around a number of accounting processes in order to keep your business running smoothly.<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">Here we\u2019ve collected the most common mistakes freelancers make when getting started in Berlin, in the hopes you can learn from them and have an easier ride as you set up your freelance business in the Hauptstadt.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Not keeping receipts for your business expenses<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As you may have already noticed, Germany is far from being a paperless society. And for the <\/span><i><span style=\"font-weight: 400;\">Finanzamt<\/span><\/i><span style=\"font-weight: 400;\"> (tax office), paper is king.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For any business expense you hope to claim as a tax deduction, you must keep a paper copy of your receipt, so you have the necessary proof if you are audited, something that happens to a small number of people who file their tax returns each year. You are legally obligated to keep your receipts for 10 years.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Accountable app enables you to <\/span><a href=\"https:\/\/interstellar.accountable.de\/en\/download\/\"><span style=\"font-weight: 400;\">scan your receipts and store them all in one place<\/span><\/a><span style=\"font-weight: 400;\"> in the cloud.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Not asking for the right kind of restaurant receipt: a <\/span><i><span style=\"font-weight: 400;\">Bewirtungsbeleg<\/span><\/i><\/h2>\n<p><span style=\"font-weight: 400;\">If you meet a client for a meal, you will want to deduct the meal as a business expense. But one mistake that many new freelancers make is not getting the correct type of receipt.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you are dining out, it is not enough to obtain the regular sales receipt (<\/span><i><span style=\"font-weight: 400;\">Rechnung<\/span><\/i><span style=\"font-weight: 400;\">) if you wish to claim it as an expense. In this case, you need to ask the waiter for a <\/span><i><span style=\"font-weight: 400;\">Bewirtungsbeleg<\/span><\/i><span style=\"font-weight: 400;\">, or official restaurant receipt.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A <\/span><i><span style=\"font-weight: 400;\">Bewirtungsbeleg<\/span><\/i><span style=\"font-weight: 400;\"> must include the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Date, place and reason for the meeting \u2013 what business was discussed<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The person who hosted and is paying for the meal \u2013 remember that you can only claim the meal as an expense if you are paying for yourself plus at least one other person outside your business, so no splitting the bill!<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Your guest\u2019s name and company<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The total cost<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Any tip you added on top<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Not submitting a complete invoice<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In Germany, invoices need to tick a number of boxes in order to be considered complete. Most clients will be well-versed in this area and are likely to let you know if your invoice is missing something, often delaying payment for your work.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure you\u2019ve got it right the first time by ensuring your invoice has all of the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Name and address of both yourself and your client<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A unique invoice number<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Invoice delivery date<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Your <\/span><i><span style=\"font-weight: 400;\">Steuernummer<\/span><\/i><span style=\"font-weight: 400;\"> and VAT number (<\/span><i><span style=\"font-weight: 400;\">Umsatzsteuernummer<\/span><\/i><span style=\"font-weight: 400;\"> in German)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The VAT number of your client \u2013 <\/span><a href=\"https:\/\/ec.europa.eu\/taxation_customs\/vies\/\"><span style=\"font-weight: 400;\">use this tool from the European Commission<\/span><\/a><span style=\"font-weight: 400;\"> to check a client\u2019s VAT number<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A description of the work you are charging for<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The price per unit (this can also be per hour) and the total amount charged<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Your bank details<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">And finally, your signature<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Alternatively, try <\/span><a href=\"https:\/\/interstellar.accountable.de\/en\/create-your-invoice\/\"><span style=\"font-weight: 400;\">Accuntable\u2019s template for flawless invoices<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><\/h2>\n<h2><span style=\"font-weight: 400;\">Not charging VAT from the start<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you think you may be liable for VAT, or value-added tax, it pays to find out for sure before you start invoicing your clients.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you realise later on that you should have <\/span><a href=\"https:\/\/interstellar.accountable.de\/en\/blog\/which-vat-rate-should-i-charge-my-german-clients\/\"><span style=\"font-weight: 400;\">collected VAT from a client<\/span><\/a><span style=\"font-weight: 400;\">, it can be very difficult to get the client to cough up if they have already settled your invoice. In that case, you will end up footing the VAT bill yourself.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Clients should have no trouble paying VAT when you add it to your invoice up front, as they can deduct this cost from their own VAT return later. Just save yourself and your clients the headache and make sure you\u2019ve got your VAT sorted before you send out your first invoice.<\/span><\/p>\n<p><b>Accounting got your head in spin?<\/b><span style=\"font-weight: 400;\"> Let the <\/span><a href=\"https:\/\/interstellar.accountable.de\/en\/download\/\"><span style=\"font-weight: 400;\">Accountable app<\/span><\/a><span style=\"font-weight: 400;\"> take the headache out of managing your taxes.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Not saving up enough income tax<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Many Berlin freelancers will tell you that the first year is the hardest, owing to one fairly challenging task.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a freelancer in Berlin, you will not pay any income tax during your first year of freelancing, as the <\/span><i><span style=\"font-weight: 400;\">Finanzamt<\/span><\/i><span style=\"font-weight: 400;\"> needs to see a whole year\u2019s worth of your invoices before it knows how much to charge you. For this reason, you must save up an entire year\u2019s worth of income tax, ready to pay once your tax return is completed sometime the following year.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So how much might you owe? Income is taxed progressively in Germany, meaning the more you earn, the higher the percentage of your income is due as income tax. This applies for any income over and above the income tax-free threshold, which is 9408 EUR for 2020.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/www.grundtabelle.de\/Grundtabelle-2020.pdf?fbclid=IwAR2PVn8id_SDHMfCu7ohtgyut4k-TNtqTcWJnFigCQxsG6hInrm8xnjvNjs\"><span style=\"font-weight: 400;\">This table<\/span><\/a><span style=\"font-weight: 400;\"> can help you figure out how much income tax you will owe \u2013 look at the <\/span><i><span style=\"font-weight: 400;\">Gesamt Steuer<\/span><\/i><span style=\"font-weight: 400;\"> column to see your total tax burden, including the mandatory solidarity surcharge. Of course, you can reduce your tax burden by deducting business expenses.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Not deducting your business expenses<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you haven\u2019t freelanced before, you might not yet have a sense of which business costs are tax deductible. You can significantly reduce how much income tax you owe by deducting relevant business costs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From gear to office space, client meals to insurance, here are <\/span><a href=\"https:\/\/interstellar.accountable.de\/en\/blog\/7-handy-tax-deductions-for-freelancers-in-germany\/\"><span style=\"font-weight: 400;\">7 of the most common tax deductions<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As your business grows and you become more confident, you may come across expenses that look like they could be tax deductible, but you aren\u2019t certain, such as travel that is a combination of business and pleasure. Knowing how to account for per diems allowances in that case can be tricky.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>\ud83d\udca1 Tip from Accountable:<\/b><span style=\"font-weight: 400;\"> For any curly costs, plug them into <\/span><a href=\"https:\/\/kannichdasabsetzen.accountable.de\/en\"><span style=\"font-weight: 400;\">Accountable\u2019s handy expenses search tool<\/span><\/a><span style=\"font-weight: 400;\"> and get an instant answer to your query.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Not having enough clients\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Sometimes freelancers will end up with one steady, well-paying client that makes it really easy to cruise along without finding any supplementary clients.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That sounds great, right? Unfortunately, as a freelancer, it can present you and your clients with major problems. In Germany, freelancing for just one client is called <\/span><i><span style=\"font-weight: 400;\">Scheinselbst\u00e4ndigkeit <\/span><\/i><span style=\"font-weight: 400;\">\u2013 you\u2019re operating as a freelancer in name, but working for just one client in practice. It\u2019s a bit like being an employee, minus any employee benefits.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In Germany this is illegal, as businesses are required to support their staff with benefits including paid holiday and sick leave, as well as unemployment insurance and work contracts that help keep workers safe. If someone wants to hire you for a large portion of your work week, they must pay for the privilege by covering these costs for you. As a freelancer, you cover all those costs \u2013 and risks \u2013 yourself.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In order to avoid slipping into <\/span><i><span style=\"font-weight: 400;\">Scheinselbst\u00e4ndigkeit<\/span><\/i><span style=\"font-weight: 400;\">, it pays to have at least 2-3 clients. This will also help spread your risk in case one of your contracts comes to an end. Then you\u2019ll always have another couple of clients to fall back on.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8212;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Avoid these common perils and you\u2019ll be well on your way to running a successful freelance business in Berlin. Viel Erfolg!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Working as a Freiberufler \u2013 or freelancer \u2013 in Berlin means diving head-first into the creative capital. But it also means getting your head around a number of accounting processes in order to keep your business running smoothly. Here we\u2019ve collected the most common mistakes freelancers make when getting started in Berlin, in the hopes [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":1019,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_themeisle_gutenberg_block_has_review":false,"footnotes":""},"categories":[9],"tags":[68],"class_list":["post-1018","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-insights","tag-become-self-employed-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>7 mistakes to avoid when starting out as a Freiberufler in Berlin | Accountable<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"7 mistakes to avoid when starting out as a Freiberufler in Berlin | Accountable\" \/>\n<meta property=\"og:description\" content=\"Working as a Freiberufler \u2013 or freelancer \u2013 in Berlin means diving head-first into the creative capital. 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